Vratislav Holub Issuing invoices and various documents is an integral part of the business world. This obligation applies to practically everyone - whether you are self-employed or have your own business. In that case, you probably know very well how the issuing of invoices, requests for payment, orders, income documents and others actually takes place. There is also a rather fundamental question connected with this, which practically everyone has to ask themselves at some point. How to solve the issue of documents specifically and save as much work as possible?
Several years have already passed since the days when these tasks were solved, for example, in Excel. Today, a much friendlier and above all simpler solution is offered. Specifically, we mean a web application Vyfakturuj.cz, which is profiled as the perfect solution for the self-employed and companies. At first glance, it attracts with its simplicity and extensive possibilities. But is it even worth it? That is exactly why we will shed light on this solution in our review. Anyway, right from the start we have to admit that it definitely has something to offer.
About Vyfakturuj.cz
First of all, let's briefly mention what Vyfakturuj.cz can actually do and how it can help in the world of business. As we mentioned above, the days when invoices and other documents were processed in Excel are (fortunately) long gone. This web application is a significantly more advanced alternative. With its help, we can issue all kinds of invoices directly online and have them ready to be sent in a matter of seconds. Specifically, he can help you from the mentioned invoices, through (automatic) payment requests, proforma invoices, advance invoices or orders, up to costs.
In addition, the exhibition itself significantly speeds up the directory of contacts or companies that are customers or suppliers for us. It's all taken a step further with connectivity options and overall automation, which we'll cover below. We then have an overview of all issued documents directly within the application, where a practical and simple overview is also offered. I would personally like to highlight that one. The overview, in the form of a graph, clearly shows how we are doing in business, while also comparing the given results year-on-year. So we immediately see whether we have improved since last year or the year before last.
Issuance of documents
As we mentioned above, with the help of Vyfakturuj.cz we can easily and quickly issue (not only) invoices directly online. The web application solves this task literally perfectly. In just a few clicks, we are practically done. All you have to do is choose which document you want to issue, select a customer/supplier from the directory, fill in the necessary information and confirm your choice. Of course, you can also choose a payment method for the invoices themselves. In this case, a classic bank transfer, cash or cash on delivery is offered. In the extensive offer, however, we can still find PayPal, credit, various payment gateways and even Bitcoin.
Of course, everything is clear and fast, which is exactly what entrepreneurs need. At the same time, we don't have to bother with saving or storing documents. All data remains safe directly within the web application, thanks to which we can access it at any time and from anywhere. As we have already indicated, the solution is not only about invoices - in fact, it can deal with a number of other documents. We have already mentioned some of them above. In particular, it is an invoice, request for payment, pro forma invoice, advance invoice, purchase order, correction document, income document and tax document.
I would also like to highlight the possibility of so-called regular invoices, which are automatically repeated at a predefined interval. This is a great solution for long-term cooperation. We just need to fill in the necessary data once, set the interval and we're done. With regard to the available documents, the only thing missing is the possibility to create a price offer. Well, at least for now. According to the developers, this option is already being worked on. In the finale, we can also customize the design of our documents and change, for example, the motif, logo or other details.
Connection and automation options
As we have already indicated above, it does not end with the mere issuing of documents and their storage. Vyfakturuj.cz goes a little further. In this regard, the ability to connect to a bank and others plays a very key role, which is precisely what puts the application in such an advantageous position. We can connect up to 12 banks to our account in the web application - specifically, a given account for business activity - which brings with it the possibility of matching incoming payments. Thanks to this, the entire process is solved practically automatically.
As soon as we issue an invoice, with bank transfer as the payment method, the application will find out by itself if and when it has been reimbursed. This means that potentially the last task, which we would otherwise have to "waste time" with, also falls. In addition to complete overviews, Vyfakturuj.cz also checks whether issued documents are reimbursed.
In addition to the bank account, the profile in Vyfakturuj.cz can also be linked to a specific e-shop. If I had an e-shop built on WooCommerce or PrestaShop, it would be enough for me to install the relevant plugin, which will then take care of the complete pairing. Something like this brings unparalleled automation to business. Entrepreneurs no longer have to spend time solving invoices, monitoring their reimbursement, and the like - the application can reliably take care of everything. In addition, it can also be connected to payment gateways (ComGate, GoPay, ThePay, PayPal, etc.) and other services (Česká pošta, SimpleShop, EET, Make, etc.).
Data export and import
Having all the documents in one place and with an overview is definitely a plus. On the other hand, from time to time we also need them somewhere else, which is why it is extremely important to be able to export them easily. Fortunately, that was not forgotten either. As part of Vyfakturuj.cz, we can easily export individual / all invoices, as well as documents for VAT and inspection reports. It is also worth noting the generally extensive options. We can export data, for example, to a traditional PDF, or to accounting programs Pohoda, Money S3 or Premier in CSV, JSON and XML formats.
The same is true of data import. This comes in handy in a situation where, for example, we would switch to Vyfakturuj.cz from another solution. Finally, there is also the option to import your own CSV files and transfer data immediately.
Tariffs: How much does Vyfakturuj.cz cost?
The Vyfakturuj.cz web application is available in several tariffs, which differ in their scope. In the end, it depends on each entrepreneur and his needs, according to which he can decide which option will suit him best. You can also try everything for free. The best profile is offered for the first month PROFESSIONAL. The service is also available completely free of charge in the free plan FREE. However, it has relatively limited options and allows the user to invoice a maximum of 5 companies. At the same time, it lacks the ability to issue orders, export data to accounting programs, and more.
On the contrary, the full potential is unlocked with the already mentioned tariff PROFESSIONAL, which costs CZK 590 per month. In this case, you can even have up to three business entities under one account. A tariff is also offered for less demanding users IDEAL. By the way, this is the most popular and offers everything you can ask for as an entrepreneur in terms of price / performance. It ensures complete automation and costs just 249 CZK per month, which is a great price considering its capabilities.
The last option is the program MINI for 149 CZK per month. Very briefly, it can be said that this tariff is used for invoicing without restrictions. On the other hand, it lacks in the field of the aforementioned automation, it cannot match payments with payment gateways, and it also does not export documents for VAT returns or inspection reports. You can find a comparison of tariffs here.
Summary
If you are running a business - either as a self-employed person or through a company - then we can only recommend the Vyfakturuj.cz solution. It is a comprehensive tool for the complete management of invoices and other documents, thanks to which you can significantly facilitate your work and, moreover, automate it. In the end, of course, it depends on the needs of each user and therefore also on the chosen tariff. But in general, it can be said that it is definitely worth it.
When we add regular invoices, automatic reminders or the possibility of matching payments with a bank account or payment gateway to the options for issuing various documents, we get a first-class solution that will definitely not leave you in the lurch. The whole thing is further underlined by excellent customer support. For this reason, we evaluate Vyfakturuj.cz with a full number of points.
