Martin Lévay I know from practice that half an hour of training is enough and iCloud can become a very useful helper. But if we don't spend this time exploring iCloud, we unnecessarily complicate our daily use.
Here are eight of the most common mistakes I see from users.
1. Apple ID for multiple users
An unpleasant and laborious mistake to correct is that we enter our Apple ID into the iPhone of our wife or children. Apple ID is the identity card we use to prove ourselves when we want to access OUR data. When I put my Apple ID into my wife's phone, her phone numbers get mixed up with mine. As an unwanted bonus to iMessage, I get that texts to my wife will also go to my iPad. The solution to mixed contacts is to delete them one by one, luckily this is faster using a computer. Best for www.icloud.com, where recent contacts could be like Last import.
2. Multiple Apple IDs
Two or more Apple IDs used for purchases on the hop. We won't call it a mess, but rather the absence of a sophisticated system for working with passwords and accounts. If I have already bought on both Apple IDs, I will "limit" it where I will have smaller losses. For example, I will keep the Apple ID with which I bought navigation and other applications for thousands of crowns, and I will delete the other Apple ID with which I bought two music albums from my devices. I can download MP3s to disk and use them with iTunes Match. Attention, the system allows you to use multiple Apple ID accounts on one phone at the same time, I just have to be careful which ID I use where. There can easily be four different accounts for:
- FaceTime
- synchronization of contacts and calendar
- app purchases
- shopping for music.
So I can set up music from iTunes Match and Fotostream on the Apple TV in the living room and at the same time on the children's iPads. I have my private data under a different ID and they are not freely accessible to those around me if I give my children a password to, for example, music and photos.
3. Not backing up to iCloud
Not backing up via iCloud is a sin and goes to hell. The correct backup system is as follows.
Backup your computer to an external drive (3:03)
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With the system backup, the photos, music and movies I have on my iPad and iPhone are also backed up. This means that I can erase the iPhone at any time and if I have everything set up correctly, after restoring from iCloud, my data and applications will return to the iPhone and iPad, I will restore photos, music and movies using the computer. Backing up via iCloud returns the application icons to their original places, when restoring via iTunes on the computer I have to manually sort them into folders again, but my iPhone is fully functional much faster than when downloading data from iCloud via Wi-Fi. What to choose? For most of us, iCloud is the obvious choice, as we update our phone once or twice a year.
4. Not using iCloud sync
Distrust of iCloud and persistent refusal to synchronize "via some foreign computer, where adolescent admins are looking into it" is another unnecessary concern. iCloud isn't a drive, it's a service. A service that collects personal data must comply with security regulations according to some American standard. And she is terribly strict. Only the person who knows (or guesses) my email address and the password I used for my Apple ID can access my data that iCloud takes care of. Attention, whoever has access to my email can request to change the password for Apple ID. This means that the email password, Apple ID password and passwords for other Internet services should be different and not easily guessed by anyone. If I use the same password for all services on the network, all it takes is one leak in one place and I have one hell of a digital problem. It's like giving someone an ID so they can use it to withdraw money from the bank. If he's smart, he might succeed.
5. Bad passwords
All those who have the password Lucinka1, Slunicko1 and Name+birth number in their e-mail and Apple ID, put on an educational hat now. And it's better to change your password immediately after reading the article.
6. Mail via Safari
Not using the built-in mail client and selecting emails may not be directly related to iCloud, but I will still list it among the most common sins. Apps like Images, Twitter, Facebook, Safari, and more can send links, images, and text. This functionality is connected directly to the iOS Mail application, therefore, if we do not use it or have it configured awkwardly via POP3, it complicates our life with computers. The correct procedure is to configure the selection of emails via IMAP, Google can do it on the first go, Seznam needs a little persuasion, but I made a video tutorial on how to do it correctly. Now you have no excuses.
Video guide for setting up emails …@seznam.cz on iPhone via IMAP (3:33)
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And don't forget to turn off syncing of calendars and notes on all accounts except iCloud. It's important to use only one account to sync notes across all devices. Otherwise, the notes are saved in a different place each time and cannot be sensibly synchronized.
7. Photos in many places
Not deleting iPhone photos after dragging them to your computer is another big sin. Just as we organized our contacts (combining phone number, address and email into one business card), we also need to organize our photos. Mac owners have it much easier, I connect the iPhone to the computer and the import of photos into iPhoto starts. After the import is complete, I delete the photos from the iPhone because they are on the Mac and of course backed up to an external drive using Time Machine. This means that the photos are in two places and I can easily delete them from the iPhone/iPad. I know, I know, why would I delete photos that I want to show someone? Well, because when I organize them with iPhoto, I make them into albums and events and sync everything back to my iPhone and iPad. Because iTunes optimizes (reduces) the photos when sending (synchronizing) them from iPhoto back to the iPhone, they take up less space and load faster, and it's more than enough for normal viewing on Apple TV or a display. Sorting into albums and events makes it easier to find photos, of course. We have the original photo in full resolution and full quality on our computer. And if you don't have time to include the last photos in the album and synchronize them to the iPhone, you can find the last thousand photos in the iPhone/iPad under the Photostream tab. Watch a short video on how to properly manipulate iPhone and camera photos. The entire cycle is described here, including how albums behave and where photos are synchronized from.
When iPhoto asks: definitely DELETE!
Video tutorial on how to take photos in iPhoto (2:17)
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8. No or careless backup
Regular backups will restore our mental balance and peace of mind, because we will be warmed by the knowledge that we have everything under control. If you don't know how to backup your Mac, watch the video tutorial below. Backing up your computer and iCloud are closely related, but we appreciate that only when we lose data and thanks to the backup disk, we have everything back in a few minutes. iCloud is in a copy on my computer, so I also back up data from iCloud with the computer backup. Do not use any other backup programs, the only one usable for our Mac is Time Machine. Dot.
Video tutorial on how to properly back up using Time Machine (3:04)
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The easiest protection against such problems is to use "new technologies" correctly, as they should. And for that you need to learn to live with them. It is necessary to realize that Apple is different precisely because we use its products in a different, new way. We will not feed the new Octavia hay, we will not sit on the roof of the car, we will not crack the whip and call vijo and be surprised that it does not drive. Until we do the whole process right, the car won't go. In the same way, Windows habits will be difficult for us with Mac, iPhone and iPad, so it is more beneficial to learn to use Apple products as they were designed. Then we will benefit the most from them. Write iCloud questions in the comments, I'll try to add answers to the next article.
To be continued…
Sure – I see 25GB available on iCloud in the picture? Well, that wouldn't be a problem - so try it with a 5Gb base.
Xenon - cool. I have a basic iCloud memory of 5GB, and I back up both iPhone 5 16GB and iPad Mini 16GB there. And I have both devices physically almost full (approx. 11GB in each)...
About the article - finally something that has a joke! For a few little things like the (un)sorting of icons after restoring from iCloud, this is the default information for everyone. The advanced will repeat, the beginner will praise! :-) iCloud, iTunes Match and photostream are great!
perhaps the article lacks clarification that backing up to icud will save the process - of course my own documents take up their full volume, but installed applications and music from itunes match do not take up any space, so a really basic 5GB is enough for several times larger iPhone/iPad
Agreement. I went through it and have no major reservations. I use exactly the same. Unfortunately, I encounter opinions that putting data in the cloud is the beginning of the end, that having ten Apple IDs in the family is a fart and tp. It seems to me like storing MP3s in a directory structure without id3 tags or still storing photos in directories without metadata and corrections and when I change something, I change it to the original. Conveniences such as itunes/(mediaplayer), iphoto/aperture/(picassa) and other cataloging tools are simply the right step in development, as is the synchronization of mobile devices. Anyone who does not recognize this is at the level of opponents of steam, autopsy or radio transmissions in the century before last...
Terrible bundle of ambiguous nonsense….
Yes, but... I was forced by Apple to use two Apple IDs :) But I can't help but agree.
Thanks for the article. I only have an iPhone from Apple products, so I'm a bit of a nerd because I like to understand things completely. I only got access to iCloud three days ago (it's funny that I posted this article just now).
we restore the phone once or twice a year.
Why? I have had an iPhone for half a year and I just thought that I would never have to do this.
I've been using gmail all my life. So, is Apple's Mail app better than Google's Gmail?" And don't forget to turn off the synchronization of calendars and notes on all accounts except iCloud." When I use google calendar through the apple calendar app, doesn't it go wrong? And when I use Photo Stream, how can I be sure that isn't it shared? Is it enough to turn it off on the iPhone or just on the PC in the iCloud application?
Restoring an iDevice from iTunes naturally preserves the icon layout. Nothing prevents me from having a different Apple ID for buying apps (shared in the family) and another for iCloud - so I don't understand why it's confusing with iCloud.
Excellent article. There is never enough good and useful advice. I praise and thank you.
One thing iOS has desperately unsolved is working with photos on iOS devices, simply why does Apple not allow me to delete photos from the camera roll but keep them in the album created on iOS devices? why is it bothering me with my photos? I understand music, I understand videos, these are all things that Apple sells, among other things, but KUA photos are my business and not theirs! When I explain this synchro here and there with photos to the BFUs, I simply always have to tell them that it's a shock!
Take it for granted: you take photos on an iPhone, but if you don't want to permanently have a mess in your camera roll, you go to your Mac to sync them via iPhoto and delete them from the iPhone CR. then you sync them AGAIN to the iPhone while syncing with iTunes(!) this is a pretty stupid step, especially since Apple is bragging about how to Cut the cord from 5.0!! How to manage photos without a cat? they didn't think about it at Apple... and to get back to it, you sync it back via iTunes and iPhoto to the iPhone and then you find out that maybe you wanted to delete some photos, but NO, it's not possible, you have to wait until you get home and delete them from iPhoto and then resync! the dumber system doesn't even have WP8. Sorry, but I had to write it because nobody writes this anywhere, nothing against the article, I like it.
Agreement. I will also add the impossibility of deleting photos from which the journal is ported to iCloud and there is no other backup of the journal or, rather, recovery from the backup.
Well, this time it's really a bit complicated. Backup via iTunes is not only faster and, of course, preserves everything, including the arrangement of icons, but also, unlike iCloud, it is free. Yes - if I have 32GB on my iPhone and the same on my iPad, how much would the extra iCloud space cost me? And how long would the restoration take? (all night minimum)
Same with those apple IDs. I somehow didn't understand that. Everyone in the family can have their own apple ID and then one shared for purchasing apps. But it becomes a bit of a hassle because of the password, when I don't want them to use one password and not rob my card. So the option, everyone has their own apple ID for everything and the apps bought by my dad installed under my apple ID on their device is completely kosher. I can register individual devices on up to five computers, and then it's no problem to share common applications. It's just that sometimes the children come running to me that I have to type the password for them when updating.
As for backing up photos, it's really not a problem even on a PC. I will present two options right away. In dropbox, set the automatic upload of photos and then move them to a backup on the PC, or directly synchronize the photo stream to the PC. Just download the iCloud panel for PC and everything happens automatically. Again, I can move the photos to the backup on the PC and physically delete the photos from the device.
What is of course an advantage on mac os is the direct management directly through iPhoto and copying photos in a lower resolution back to the device.
First I read the article and found out how many things I was actually doing wrong and how many of them I would get a thumbs up for. Then I read your reaction and found out that I don't do them so wrong again. Basically, I deal with it exactly the same way. Thanks!
Can you please describe to me in more detail how you upload applications to, for example, an iPad using a different ID than the one the iPad is running on? That's an interesting solution and maybe an article should be written about such a solution instead of threatening to slap :) Thank you
this is quite simple, I have one private ID and another corporate ID... by default I am logged in with a private ID and when I need an app that is business and paid, I log out of one and log in from the other ID and buy the app and come back again to a successfully logged in private ID. precisely every time there is an update of the business app, you have to log in....
It is simple. Settings / iTunes and App Store - I log out of one Apple ID and log in under the other, under which I download the purchased applications. That is in my case it's not me, but my children. When I want them to download an application that I purchased. But what is important is that those devices are registered on one particular computer together. That is all I had to do was connect my iPhone to the children's iTunes and log in with my Apple ID. This is perfectly in line with Apple's terms - you can have the device registered on up to five PCs. If you don't do this, the application will work exactly, I suspect, immediately after the first update.
So it's really simple :) Thanks for the tip.
Simply tap on that ID in the AppStore or iTunes, sign in and sign in again under a different ID. In doing so, the iPad or iPhone user ID may be different from the ID on which you purchase applications.
Somehow I have no idea why backup via iPhone. The only thing I'm willing to sync via iTunes is the iPhoto library and sounds. Nothing more (and why? :))
Nice article, thank you. Only one such remark to the sentence and paragraph "4. Not using iCloud sync". The government has "free" access to all data of "non-Americans" that are stored in data centers on American soil, without special permissions, if I remember correctly. Which applies not only to iCloud, but also to Google and other services.
I immediately understood that iCloud works instead of the synchronization cable, basically I don't even synchronize classically anymore. iCloud is ideal for sharing photos on iPad and iPhone. iTunes match is also worth it, then there is no reason to buy more capacity than 16 GB, it is better to match.
In my opinion, Mr. Martin Lévay is a great person, practically when I listened to the first video I recognized him by his typical accent. I happened to solve two problems with him in the iStyle store, and he helped me with an above-standard willingness. You can also see his kind in this article I'm interested. It can be said that today he helped me solve IMAP emails perfectly through the video, for which my wife, who runs her business on these devices, immediately thanked me warmly. So thank you Martin!!! marshal
photostream works the least understandably. the rest is the same as when working with pictures. external applications must replace it.
Hello,
Maybe I just misunderstood, but do you confuse Apple ID and iCloud ID...
For example, I use one Apple ID as the father of the family to download apps and my wife has her iClou ID to back up and synchronize her data and nothing gets mixed up and we buy all the apps from one card and I synchronize to all the Apple devices we have as needed... that's how it is for me works fine…
Gentlemen, thank you for your responses and comments, I will try to answer most of them in the next article. I promise it will be shorter :-)
Hello, I would very much like to know if there is a way to permanently delete the Apple ID
I just need technical advice, I'm probably a moron, but... After buying an iPhone 5, I gave the 4S to my wife so that our data would not be synchronized together and they could send imessage to each other, I tried to create her apple ID, which I succeeded in confirmation email, but when I enter the ID in the apple, the task spins the connection and reports that it is verifying.... and that's the end of it, I'm not able to break through it, even though I've already set a new password on the ID, the program doesn't want to let me continue and on iCloud it says that the Apple ID is not verified... can't you tell me how to get out of it??? Thanks Tom
I easily remember that the email from Apple is not a confirmation, but contains a link to a page where the ID is activated and only then can you work with it
Well, actually, Emil came and he only offers to change the password, which you did, but he didn't get any further... Thanks anyway.
the same thing happened to me, icloud verification email didn't come, can anyone help?? Thanks
Sometimes the confirmation email ends up in spam, so check your spam folder.
There is a link in the confirmation email, I click on it and a page opens where I enter the email and password for the Apple ID once more and that confirms it and the process is complete.
Thanks again, it was in spam.
I would like to point out that restoring iTunes will also put everything back to exactly the same state as before the backup.
Yes, it will return if I have already synced a particular iTunes library with my iPhone. However, when I connected dozens of foreign iPhones to the service (foreign) iMac, it returned all application icons, but did not organize them into folders. It's possible that later versions of iTunes/iOS have already taken care of it, but a year ago it worked as I described. The fact is that for the last year I haven't had to deal with it for whatever reason :-)
Many thanks for the article! :)
PS: I recommend reading the comments as well.
I have a question: why suddenly everything in iCLOUD except for photos is terribly small, I have to have a magnifying glass on the screen, otherwise I won't be able to read the basic things: download photos, delete, etc. photos are normally big, but so are the others - emails, etc... I just can't read them, please advise how to fix them , thanks to db 76 years